How it Works

Setting Up Your Homeschool Record-keeping System Has Never Been Easier

At Homeschool Data Bank we believe that managing your student's academic records and attendance shouldn’t be complicated. That’s why we’ve designed an intuitive, step-by-step system that makes setting up and managing your child’s records simple and stress-free. Whether you’re a seasoned homeschooler or just starting, our platform offers everything you need to streamline your homeschool record-keeping workflow—so you can focus more on teaching and less on paperwork.

Easy Setup in Just a Few Steps

Getting started with Homeschool Data Bank is quick and easy. Follow our simple step-by-step guide, from registering your students to tracking attendance and generating end-of-semester reports.

Step 1: Register and Set Up Your Account

Begin by creating your account and registering your students. During the setup process, you’ll be prompted to enter basic information such as your homeschool - whether independent or as part of a support group, and fill out a list of your students.

What You'll Do:

• Register your account with basic details.
• Add your students' information.
• Follow our step-by-step guide for each student.

Step 2: Begin Record-Keeping For Each Student

We tell you exactly what to do next, every step of the way. If you forget something we'll even send you a reminder email with a link to the missing task. All you need to do is follow the on-screen instructions.

Record-Keeping Tasks Per Student

Homeschool Data Bank guides you through these activities for each student each semester:

1. Initial Setup

Estimated time: 15-20 minutes per student.

These tasks should be completed for the beginning of each semester.

• Specify student's grade level: Grade levels supported include K-12.
• Enter list of classes: This is the course of study in which the student is enrolled for the current semester.
• For each class enter textbook or other academic materials: This is where you specify the curriculum in use. You can also enter an optional course descriptions to record how the course is to be completed, specific academic emphasis, or any other aspects you want to describe.

2. Monthly Updates

Estimated time: 10 minutes per student each month.

These activities are to be completed during each month of the current semester.

• Record Attendance: We provide a calendar where you can point-n-click to indicate which days were school days, sick days, or vacation days.
• Enter Monthly Evaluations: At the end of each month you are prompted to record progress per class, academic accomplishments, extracurricular activities, and field trips.

3. End-of-Semester Activities

Estimated time: 15-20 minutes per student.

The following activities should be completed for each student for the end of each semester.

• Enter Final Grades: Enter the final grade earned for each class.
• Upload Student Work Samples: Upload one or more student work samples that are representative of the student's level of competency.
• Get Report Cards and Other Reports: Report cards become available as soon as the final grades are entered for each course. You should download and optionally print reports showing course of study, attendance, and student work samples.

Report cards for high school students include total grade points earned and grade point average (GPA).

Report cards for elementary students include the following outcomes per class: Outstanding, Satisfactory, and Needs Improvement. The Pass/Fail results are available depending on how the class is defined.

Step-by-Step Guidance

Homeschool Data Bank always shows you what to do next.